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Policies and procedures manuals are of little use if employees aren’t aware of them, so they should be provided to all affected staff.
An online version with hyperlinks from the table of contents to relevant sections of the manual may be useful, and some organizations require employees to sign documents stating that they have reviewed the policies and procedures manual.
Purpose: The below processes are outlined to assist policy owners, co-owners and designees in the Policy creation and updating process, as well as, assist the WSU Policy Office in its overall policy management processes.
Goal: Our ultimate goal is to ensure that Wayne State University policies and procedures are updated, as appropriate, on an ongoing basis.
Obtain written acknowledgement from all employees that they have received and read the new policy, similarly to the acknowledgement they signed when receiving your company handbook when they first started work.
The formal written communication and employee signatures are in place as a protection for employers and employees alike, but don’t allow that to make the process of setting new policies an impersonal one.
Saying an employee “must” turn in expense reports sounds more threatening than saying an employee “is responsible for” turning in expense reports.
And by the time the ink dries on the newest edition of the document, a new law or regulation may be enacted that requires changing the manual again.
2- Does the policy meet business and managerial needs?